Session-Related Information

Participation of Delegations

Delegations of all States Parties to the Chemical Weapons Convention are entitled to take part in all the proceedings of the Conference, including the adoption of decisions, and to deliver statements.

Delegations of Signatory States are entitled, subject to prior written notification to the Director-General, to participate, without taking part in the adoption of decisions, whether by consensus or by vote, in the deliberations of the Conference, to appoint observers to attend plenary meetings of the Conference other than those designated as private, to deliver statements at these meetings, to receive the documents of the Conference, and to submit their views in writing to other delegations.

Non-Signatory States may apply to the Director-General for observer status, which may be accorded to them by a decision of the Conference. Any such States shall be entitled to appoint an observer to attend and participate, without the right to vote, in plenary meetings of the Conference other than designated private meetings and to receive documents of the CSP-22.

The Secretary-General of the United Nations (UN) or his representative, and the representatives of the specialised agencies are entitled to attend and participate, without vote, in sessions of the Conference on matters of common interest between them and the OPCW, in accordance with their respective relationship agreements or subject to the approval of the Conference.

Representatives of other international organisations are entitled to attend and participate, without vote, in plenary meetings of the Conference on matters in which they share an interest with the OPCW, in accordance with their respective relationship agreements or subject to the approval of the Conference.

Participation of Non-Governmental Organisations

Subject to a decision of the Conference, representatives of Non-Governmental Organisations (NGOs) may attend the plenary session of the Conference and participate in activities, in accordance with such rules and guidelines as the Conference has approved. More information on NGO participation can be found here.

List of Participants

A draft list of participants will be distributed during the course of the Session.

Meetings and Journal

The programme of the meetings will be published daily in the Conference Journal. Unless otherwise decided by the Conference, morning meetings will commence at 10:00 and afternoon meetings at 15:00. A daily programme of meetings, events and announcements will be available at the Registration Desk and at the Documentation Counter (Asia Room, World Forum).

Organisation of the Twenty-Second Session

The main business of the Twenty-Second Session will be conducted in the plenary meetings and, if required, in meetings of the Committee of the Whole in the King Willem-Alexander Theatre. The Provisional Agenda of the session and Tentative Programme of Work will be made available to delegations in advance of the session.

Separate rooms, without interpretation facilities, will be available for bilateral meetings and meetings of the various regional groups.

Regional coordinators are requested to inform Ms Antonella Bini, Conference Services Officer, of the times and locations of their regional group meetings. These will be listed in the Conference Journal. Contact details can be found here.

Seating arrangements

The seating arrangement will be determined at the Eighty-Sixth Session of the Executive Council and will be clearly posted outside the King Willem-Alexander Theatre during the session. Four designated seats, two of which will be at a table, will be provided to the delegation of each State Party.

The delegations of Signatory States, Non-Signatory States, and representatives of NGOs and specialised agencies will also be provided designated seats.

Interpretation

Simultaneous interpretation into the six official languages of the OPCW (Arabic, Chinese, English, French, Russian and Spanish) will be provided at plenary meetings and meetings of the Committee of the Whole only.

Delegations may deliver statements in a language other than an official language of the OPCW. In such cases, the delegations concerned will be required to provide interpretation into one of the six official languages, and to give advance notice to Mr Mechislav Remishevski, Head of the Language Services Branch, for required technical arrangements.

Statements in the General Debate

Requests for inscription on the list of speakers in the general debate can be made from Monday, 13 November 2017 to the Secretariat for the Policy-Making Organs, by e-mail at contactPMO @ opcw.org, indicating the preferred date and time.

Speakers will be inscribed on the list on a first-come, first-served basis. Signatory States will be called upon to speak after the last State Party has spoken. Given the large number of delegations wishing to take the floor under this agenda item, a time limit of 5 to 7 minutes for national statements and 10 minutes for collective statements should be observed.

To facilitate the interpretation of statements to be delivered during the general debate, delegations should provide 12 copies of each statement to Ms Bibby Stoyanova, Documentation Counter Clerk, well in advance of delivery, or 300 copies of any statement they also wish to be distributed to other delegations.

Publishing National Statements

States Parties that would like their National Statement published to the OPCW public website must e-mail the clean, final version of the statement to public.affairs@ opcw.org.

Webcast

The General Debate of CSP-22 will be webcast. States Parties that do not want their national statements to be webcast must notify the Public Affairs Branch at public.affairs@ opcw.org of their decision to opt out no later than 23 November 2017. Individual videos of each webcast National Statement will be posted online and a link will be sent to each State Party by the end of the Conference.

Availability of Session Documents

The documents of the session will be made available here. Additional copies may be requested in person at the Documentation Counter opposite the King Willem-Alexander Theatre.

Submission of Documents

Delegates who are submitting draft decisions, national papers or other documents to the CSP-22 are requested to provide these to the Secretary to the Policy-Making Organs, as early as possible and by e-mail, to ContactPMO @ opcw.org.

Side Events and Exhibitions

States Parties are requested to communicate their wish to organise side events and exhibitions to Ms Antonella Bini, Conference Services Officer, by submitting a form [PDF – 16 KB] detailing the event requirements. Find her contact details here.

This form will be available at the OPCW Documentation Counter and can be downloaded from the OPCW Extranet. Side events and exhibitions are organised at no cost to the Organisation. As space is limited, it is recommended that States Parties inform Conference Services of events or exhibitions as soon as possible, and no later than Monday, 13 November 2017.

Social Events

Those wishing to organise receptions or other similar events during the Conference are requested to contact Mr João Palma Fialho, Protocol Officer, Political Affairs and Protocol Branch. Find his contact details here.