Frequently Asked Questions for NGOs

What am I entitled to when my application is approved?

If your participation in CSP-22 is approved, you will be entitled to:
• access to open meetings of the CSP-22 plenary sessions at World Forum;
• access to the OPCW building for side events;
• receive official name tags, which must be worn within the World Forum and the OPCW building;
• use display space for literature and/or exhibits at designated sites;
• have access to public documents and statements of CSP-22;
• make statements on behalf the NGOs during the designated section of the General Debate.

What is the agenda of the Conference?

The Conference will open on Monday, 27 November 2017 at 10:00 in the World Forum Theatre. Participants are requested to be seated by 9:45.
The Conference will close on Friday, 1 December 2017.

How do I register at the Conference venue?

The registration desk at the World Forum will be open for NGO registration on Monday, 27 November 2017 from 9:00 and thereafter throughout the Conference. Opening times will be communicated later.

When registered, all NGOs will be issued an OPCW security badge for CSP-22. Security badges must be worn at all times in the Conference area and in official OPCW venues other than the World Forum.

Is it possible to use exhibition space during CSP to present the work of my NGO?

All NGOs are requested to indicate their intention to hold exhibits on the application form. This information will be reviewed and used to organise the Exhibition area in the World Forum, with consideration given to limited space and resources.

Detailed information on exhibit logistics, including amount of space, furniture, schedule and other issues can be found here.

Only NGOs approved to participate – following the decision of the General Committee expected by late September – should contact the OPCW’s Conference Services Unit about reserving exhibition space.

Whom should I contact for planning an NGO side event during CSP-22?

All NGOs are requested to indicate their intention to hold side events on the application form [PDF – 16 KB]. This information will be used to plan various events during CSP-22, with consideration given to limited space and resources.

Only NGOs approved to participate – following the decision of the General Committee expected by late September – should contact the OPCW’s Conference Services Unit about planning a side event.

How can I attend the NGO Open Forum?

One of the side events during the Conference will be an Open Forum organised by the Chemical Weapons Convention Coalition. At the Open Forum, NGOs present and discuss the issues related to the Chemical Weapons Convention (CWC) with Conference delegates, Technical Secretariat staff and other stakeholders in an informal setting.

The date for this year’s Open Forum will be provided as soon as it is confirmed.

The Open Forum is managed by the CWC Coalition and NGOs that are interested in making presentations should contact Dr Paul Walker at pwalker@ globalgreen.org.

How to register for a statement on behalf of my NGO during the Conference’s Plenary Session?

The Chemical Weapons Convention Coalition coordinates NGOs statements to be made during a special Plenary Session during CSP-22. NGOs interested in making a statement should send an advance electronic copy or a synopsis of the proposed statements for review to Dr Paul Walker, Coordinator of the CWC Coalition, at pwalker@ globalgreen.org.

Limited time is apportioned to this session, which necessarily limits the number of slots available for statements, which should be no longer than five minutes each.

Will I have access to Conference documentation?

In line with the PaperSmart policy implemented by OPCW’s Conference Services Unit, the distribution of hard copies of public documents and statements has been discontinued. All Conference documentation will be posted on the CSP-22 website and OPCW website as soon as available.

Additional information about Conference documentation may be requested at the Documentation Counter located opposite the main Conference Hall of the CSP (World Forum Theatre).

Is Wi-Fi available at the World Forum?

Limited Wi-Fi is available, however, streaming video is not allowed.

What are the seating arrangements?

Seats will be reserved for NGO representatives during the General Debate segment of the Conference in the upper tier of the main Conference Hall of the CSP (World Forum Theatre).

What security measures should I expect?

NGOs are advised that metal-detection and x-ray equipment will be installed at all points of entry to the World Forum and that all Conference participants will be screened each time they enter the area and must have their badges visible.

The use of cellular telephones, radio transmitters, recording devices and cameras may be restricted in certain areas of the World Forum and other venues. Any such restrictions will be clearly posted.

Participants are reminded not to leave briefcases or any valuable items unattended in the meeting rooms. Participants are also advised to carry their valuables safely, especially at railway stations and while on public transport. Reports of lost and found items at the Conference should be brought to the attention of Security at their office on the first floor of the World Forum.